Why Moving Companies Switching to Digital Bill of Ladings

Has your company digitized its core operations and deployed moving software or are you still using paper-based documentation? The moving industry can benefit significantly from automated and error-free services. Why?

Using digital systems gives your company a leg-up over its competition because you will ultimately be providing better, faster, and cost-effective services consequently, help reinvent your business processes, improve delivery and team efficiency. 

As far as your customers are concerned, digitizing your company’s operations eliminates human error and promises a direct connection to your buyers, including a much-needed improvement in the delivery of services, as well as enhanced security systems.

Being a legal document move that outlines all terms and conditions provided by the moving company to the customer on the day of the move, there is much need to switch to digital bills of lading as a lot can be lost in translation.

While a BOL has long played an essential role in the logistics industry, advancement in technology has called for the use of specialized software for moving companies especially when it comes to insurance rights because if for some reason a customer’s cargo is incorrectly listed or damaged during transit it can leave a moving company liable to claims.

Even though it is one of the most essential documents of trade, the bill of lading and all its abiding glory, is, unfortunately, one that is the most overlooked.

It is much easier for any moving company to manage a digital bill of lading than a hardcopy document as the amount of work and time that goes into preparing a paper-based contract of carriage of goods can be labor-intensive.

Using a moving company software program, a digital bill of lading can effortlessly be prepared via devices like a computer, smartphone, tablet, etc.

Additionally, a digital version is advantageous in many ways; for example; a paper-based bill of lading is challenging to alter once its creator makes an error.

Whereas any mistakes on a digital bill can be easily traced and changed plus before items are bound for each destination, the statement can also be verified again to check for accuracy, including referencing the exact arrival times, for claims insurance purposes, pricing, and even weight calculations.

This is why logistics companies today are fully integrating moving software into their business network to better handle dedicated services such as online booking, optimizing routes, managing fleet movers as well as pickup and drop-off schedules, invoicing moving jobs, and more into their management program consequently, eliminate paperwork bulk and increase team efficiency.

Paper bills have been used for years; however, as the world continues to become digitalized, so has the need for electronic bills of lading.

Utilizing moving software to prepare e-bills will mitigate many of the paper system flaws such as an inability to make amendments when necessary, consequently, high printing costs even forgery, including administrative burden mainly when a client’s shipment is subject to multiple transfers and much more.